Setting up overtime / time off in lieu (TOIL)

What is Time off in Lieu (TOIL)

Time off in lieu, also known as compensatory time off or "comp time", enables companies to compensate employees for working beyond their contracted hours by awarding extra leave.

Employees awarded TOIL receive an increase in their allowance, allowing them to request that time as leave.

Enable Overtime / TOIL for your company

Admin users can enable TOIL in the Settings > Overtime page.

Select the dropdown to choose the allowance that should be increased using TOIL requests.

If you prefer TOIL to be kept separate from the existing allowances, go to the Settings > Allowances page to create a new allowance for TOIL and then return to this step.

Once TOIL is enabled, some options are displayed:

Display TOIL on the wall chart

Turn this option on to display earned TOIL on the wall chart.

This can be helpful in cases where overtime is planned in the future, giving staff a visual display of who will be working overtime on which dates.

Title

How TOIL is referred to in your organisation.

Display Colour

The colour of the bar shown on the Wall Chart / My Year page.

3. Options - Show the amount and reason publically to all users.

The following people will always see the amount and reason (even when this option is off):

Admin users
Approvers of the person who earned the TOIL
The person who earned the TOIL

Options: On	Options: Off

Allow employees to submit time off in lieu requests

With this option enabled, employees can request TOIL for themselves. Earned allowance is added after their approver has approved the request.

The table below shows the permissions for each role based on this setting.

Setting	Users	Approvers	Admins
On	Users can request TOIL for themselves. Requests will be sent for approval.	Approvers can request for their team. Requests will be automatically approved.	Admins can request for everyone. Requests will be sent for approval.
Off	Users cannot request TOIL.

Disable overtime / TOIL

If TOIL was previously enabled for your organisation, and it becomes disabled (in the Settings > Overtime page), the admin will receive a warning:

Accepting this will result in all users being unable to request TOIL, and any existing TOIL entered for this year to be deleted. TOIL entered for previous years will remain to avoid changing historic allowances.